Administrative Assistant

BACKGROUND: 

Shar for Development was established as an endeavour to reach peaceful, stable, culturally, economically and politically developing societies dominated by the values of cooperation, teamwork, enjoyment of public freedoms, respect for transparency and institutional work, and reaching a developmental state at all levels through interactive and deep programs that relate the qualification to the requirements of reality and support programs to activate democratic means in administration and society such as freedom of information, empowering women, activating their participation, supporting and developing economic and environmental development, activating youth energies and establishing a culture of volunteering and civic education and rationalising the support provided based on setting priorities and size of the impact.

JOB OVERVIEW/SUMMARY:

We are seeking an Administrative Assistant to support the Operations Department at our Qamishli office. The role involves managing office and warehouse operations, developing administrative policies and SOPs, implementing filing systems, and supervising housekeeping staff.

Key Responsibilities:

• Ensure proper functioning and maintenance of the office and warehouse.
• Assist to track facilities agreements. 
• Oversee the housekeeping and maintenance of office and warehouse, both inside and outside.
• Ensure office and warehouse are in compliance with SHAR health and environmental standards.
• Ensure office is run in responsible manner including hosting guests, and
• visitors, cleaning, and tidiness of premises
• Run the office day by day and make sure that the premises are up to SHAR SOPs.
• Liaise with Logistics for organizational events such as meetings, refreshments, and necessary equipment.
• Support program in coordination with local authorities and other stakeholders.
• Procure supplies for the office and warehouse, monitoring consumption using proper stock record systems.
• Ensure that space, motivation, and incentives are provided to staff to develop and innovate.

• Supervise housekeeper, ensuring adherence to cleanliness and safety standards.

Miscellaneous:

Provide support in fleet, asset, and warehouse management as needed.

QUALIFICATIONS:

• Education: Bachelor’s Degree in Administrative Management or relevant field.
• Work Experience: Minimum one year of experience in relevant fields non-governmental organizations preferred.
• Excellent communication skills.

Languages: 

good in spoken and written English ,fluency in spoken and written Arabic.

Please note that only shortlisted candidates will be contacted.

Shar for Development is an equal opportunity employer, and both female and male candidates are encouraged to apply.